Game Masters Can't Answer
Your staff is running games, giving briefings, resetting rooms or monitoring players. Stopping to answer phones breaks the immersion and frustrates the group they're with.
Sound Familiar?
Every escape room knows these frustrations.
Peak Hours = Missed Calls
Friday night, Saturday afternoon, when you're busiest running games is exactly when the most people call to book. Something has to give.
Same Questions All Day
"Which room is best for beginners?" "How many people can play?" "Is it actually scary?" "Do you have parking?" These calls take time you don't have.
Group & Event Inquiries
Birthday parties, corporate team-building, bachelor parties, these complex bookings require time to discuss options and often need callbacks when you're slammed.
After-Hours Bookings Lost
People plan weekend activities at night, during lunch or early morning. When you're closed, those callers book somewhere that answers.
No-Shows Hurt Revenue
Groups that don't show up mean empty rooms during prime slots. You've turned away other groups and now have nothing.
The Escape Room Challenge
Why entertainment venues have a unique booking problem.
Bookings Are Spontaneous
Escape rooms are often booked last-minute. A group of friends looking for something to do tonight a manager planning a team outing for this week, parents searching for a birthday activity.
These callers are comparing options. They'll call 2-3 escape rooms and book with whoever answers, has availability and sounds good. If you're running a game and miss the call, you've lost them.
Your game masters are entertainers and hosts, that's their superpower. But every time they stop to answer phones the guest experience suffers.
The Economics of an Empty Room
Average booking: $25-$35 per person. A group of 6? That's $150-$210. Prime weekend slots can fill 3-4 times. One missed booking could be $200. The AI costs $250/month it pays for itself with one or two saved bookings.
Before & After AI
Real impact on your escape room.
Before AI Agent
During GamesCalls missed
After-HoursVoicemail
Hold Time2-4 minutes
Missed Calls Daily10-20+
Staff InterruptionsConstant
After AI Agent
During GamesAll answered
After-HoursBooked 24/7
Hold TimeZero
Missed Calls DailyZero
Staff InterruptionsNone
What This Means For You
Real changes to your daily operations.
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Every call answered instantly, even while games are running
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Games booked directly into your system with real-time availability
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Room recommendations based on group size, experience and preferences
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After-hours calls converted to bookings instead of lost to competitors
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Game masters can focus on delivering amazing experiences
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Returning guests recognized and greeted personally
Hear How It Sounds
A real example of how your AI agent handles a booking call.
Incoming Call, Saturday 3:15 PM
Your Escape Room Name âĸ AI Agent
Built for Escape Rooms
Every feature designed for how entertainment venues actually work.
Direct Game Booking
Books games directly into Xola, FareHarbor, Bookeo or your system. Accurate availability, instant confirmation, no double-booking.
Room Expertise
Trained on all your rooms, themes, difficulty levels, player counts, storylines. Recommends the perfect experience for each group.
Group Handling
Handles parties of 2 to 20+. For large groups, can book multiple rooms simultaneously or capture event details for follow-up.
Real-Time Availability
Checks your calendar in real-time. Same-day bookings? No problem, shows what's actually open right now.
Special Events
Birthday parties, corporate events, bachelor/bachelorette parties, captures all details and special requests.
Venue Knowledge
Parking, arrival times, what to expect, age requirements, answers every common question without staff involvement.
Live in 72 Hours
We handle everything. You just answer a few questions about your venue.
1
Tell Us Your Rooms
Themes, difficulty, capacity, pricing and what makes each room special. Takes about 20 minutes.
2
We Build Your Agent
Custom AI trained on your escape room, connected to your booking system, ready to test.
3
Go Live
Forward your calls or get a new number. Start booking adventures 24/7.
Train Once. Works Everywhere.
Your AI agent handles every channel with a single training.
đĄ One training session. Your AI learns your business once, then answers identically across all five channels. Update pricing? Change hours?
Update once, applies everywhere.
Real Results
What escape room owners say and what their guests report.
Owner Review
After 90 days with AI agent"Saturday afternoons were impossible. We'd have games running back-to-back and the phone ringing off the hook. My game masters were stressed trying to run great games while feeling guilty about missed calls. Now every call gets answered, bookings happen automatically and my team can focus on what they do best, creating amazing experiences."
Post-Call Survey
Guest feedback after booking callWas your call answered promptly?Yes, immediately
Did they help you choose a room?Yes, great recommendation
Would you call to book again?Definitely
Overall experienceâ
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Additional comments:
Frequently Asked Questions
Everything escape rooms ask before getting started.
Does it work with our booking system?
Yes. We integrate with Xola, FareHarbor, Bookeo, Resova and most major escape room and activity booking platforms.
Can it explain our different rooms?
Yes. The AI is trained on all your rooms, themes, difficulty levels, player counts, storylines and what makes each one special. It can help guests choose the perfect experience.
Can it check real-time availability?
Yes. The AI queries your booking system in real-time, so even last-minute callers can see what's actually available right now.
What about large group bookings?
The AI handles groups of any size. For parties that need multiple rooms it can book them simultaneously or capture details for your team to coordinate.
Can it handle corporate events?
Yes. Team-building events, corporate outings, company parties the AI captures event details, headcount and any special requirements for follow-up.
Does it know our policies?
Yes. Arrival times, age requirements, cancellation policies, what to wear the AI is trained on everything guests need to know.
How long does setup take?
Most escape rooms are live within 72 hours. You provide your room details, we build, test and launch your agent.
What does it cost?
$250/month flat rate, unlimited calls. No per-call charges regardless of volume. One saved booking pays for the service.
Complete Escape Room Phone Support
Our AI handles every type of escape room inquiry your customers have.
Room Themes & Stories
AI answers calls about available experiences.
- Adventure themes
- Horror and thriller rooms
- Mystery and detective
- Fantasy and sci-fi
- Family-friendly options
Difficulty Levels
Explain challenge ratings.
- Beginner-friendly rooms
- Intermediate challenges
- Expert difficulty
- Success rates
- Best for first-timers
Group Size Requirements
Handle capacity questions.
- Minimum players needed
- Maximum capacity
- Ideal team size
- Private booking options
- Combining small groups
Game Duration
Explain time and experience.
- 60-minute rooms
- 90-minute extended
- Total visit time
- Briefing and debrief
- Photo opportunities
Age Requirements
Address who can play.
- Minimum age limits
- Kids room options
- Teen-appropriate content
- Family experiences
- Adult-only themes
Booking for Two
Handle couples inquiries.
- Two-person friendly
- Private booking options
- Joined with others
- Romantic date ideas
- Best rooms for couples
Corporate Team Building
Handle business inquiries.
- Team building packages
- Large group capacity
- Multiple room bookings
- Catering options
- Debrief facilitation
Birthday Parties
Book celebration packages.
- Party room packages
- Age-appropriate themes
- Party host included
- Decorations and cake
- Group photos
What to Expect
Explain the experience.
- Story introduction
- Puzzle types
- Hint system
- Game master support
- Escape or not outcome
Accessibility
Address accommodation needs.
- Wheelchair accessible rooms
- Visual accommodations
- Hearing accommodations
- Physical demands
- Claustrophobia concerns
Location & Parking
Provide venue details.
- Address and directions
- Parking availability
- Public transit access
- Arrival time needed
- Check-in process
Pricing & Packages
Answer cost questions.
- Per-person pricing
- Private booking rates
- Group discounts
- Package deals
- Gift certificates
Cancellation Policy
Explain booking changes.
- Free cancellation window
- Rescheduling ease
- No-show policy
- Refund terms
- Late arrival policy
Real-Time Availability
Instant checking.
- Live booking system
- Time slot availability
- Room availability
- Same-day bookings
- Waitlist options
After-Hours Booking
Capture bookings 24/7.
- 24/7 phone answering
- Event inquiries
- Gift certificate sales
- Group planning
- Never miss a booking