Flight Ops Can't Answer Phones
Your team is doing preflight checks, loading passengers, briefing on safety or monitoring flights. Answering phones during operations isn't safe or practical.
Sound Familiar?
Every helicopter tour operator knows these frustrations.
Tourists Call From Hotels
Visitors plan activities from their rooms at night or early morning. When your office is closed, those callers book with whoever answers first.
Endless Comparison Questions
"What's the difference between the 30 and 60 minute tours?" "Which route sees the volcano?" "Is doors-off safe?" These calls take 10+ minutes each.
Weight & Seating Logistics
Every passenger's weight matters for balance and safety. Collecting this information sensitively over the phone while ensuring accurate manifests is time-consuming.
Weather Cancellations
When weather grounds flights, phones explode. Rebooking affected passengers while taking new calls and monitoring conditions is overwhelming.
Private Charter Inquiries
Proposals, photo shoots, special occasions, these high-value calls need time and attention but come in when you're busiest with regular operations.
The Helicopter Tour Challenge
Why aerial tour operators have a unique booking problem.
Premium Experiences Require Confidence
Helicopter tours are significant investments, $200-$500+ per person. Callers want to talk to someone who knows the routes, understands the aircraft and can answer their safety questions before committing.
These callers are comparing operators. They'll call 2-3 companies and whoever answers, sounds knowledgeable and makes booking easy wins. Voicemail doesn't close premium bookings.
Your team's expertise is aviation, preflight, safety, passenger experience. But every call that goes unanswered is a helicopter that takes off with empty seats.
The Math of Empty Seats
Average helicopter tour: $300-$500 per seat. A 6-seat aircraft with 2 empty seats? That's $600-$1,000 in lost revenue, per flight. Multiple flights daily adds up fast. The AI costs $250/month.
Before & After AI
Real impact on your helicopter operation.
Before AI Agent
During FlightsCalls missed
After HoursVoicemail
Weather DaysPhone chaos
Charter InquiriesMissed opportunities
Weight CollectionAwkward, manual
After AI Agent
During FlightsAll answered
After HoursBooked 24/7
Weather DaysAuto-reschedule
Charter InquiriesCaptured & qualified
Weight CollectionProfessional, complete
What This Means For You
Real changes to your daily operations.
✓
Every call answered instantly, even when aircraft are in the air
✓
Flights booked directly with accurate passenger manifests and weights
✓
Tour recommendations based on what passengers want to see
✓
Private charter inquiries captured with all details for follow-up
✓
International tourists helped in their native language
✓
Weather cancellations handled and rescheduled automatically
Hear How It Sounds
A real example of how your AI agent handles a booking call.
Incoming Call, Wednesday 9:30 AM
Your Helicopter Tours • AI Agent
Built for Helicopter Tours
Every feature designed for how aerial tour operators actually work.
Direct Flight Booking
Books flights directly into FareHarbor, Peek, Rezdy or your system. Accurate availability, instant confirmation, complete manifests.
Route Expertise
Trained on all your tours, routes, duration, landmarks, photo opportunities. Recommends the perfect flight for each guest's interests.
Professional Weight Collection
Collects passenger weights sensitively and professionally. Complete manifests ready for weight and balance before flight day.
Charter Lead Capture
Proposals, photo shoots, filming, special events, captures all details and qualifies leads for your team to follow up on high-value charters.
Weather Handling
When flights cancel AI contacts affected passengers, explains the situation and offers reschedule options, taking the burden off your team.
Multi-Language Support
Speaks 30+ languages fluently. International tourists get help in their native language without communication barriers.
Live in 72 Hours
We handle everything. You just answer a few questions about your operation.
1
Tell Us Your Tours
Routes, aircraft, duration, pricing and what makes each flight special. Takes about 20 minutes.
2
We Build Your Agent
Custom AI trained on your operation, connected to your booking system, ready to test.
3
Go Live
Forward your calls or get a new number. Start filling seats 24/7.
Train Once. Works Everywhere.
Your AI agent handles every channel with a single training.
💡 One training session. Your AI learns your business once, then answers identically across all five channels. Update pricing? Change hours?
Update once, applies everywhere.
Real Results
What operators say and what their passengers report.
Owner Review
After 90 days with AI agent"We run 4-5 flights daily and my ground crew was constantly choosing between helping passengers and answering phones. Calls during operations went to voicemail and we know we lost bookings. Now every call gets answered professionally, passengers get expert recommendations and my team can focus on what matters, safe, amazing flights. We've definitely seen more seats filled."
Post-Call Survey
Passenger feedback after booking callWas your call answered promptly?Yes, immediately
Did they help you choose a tour?Yes, great recommendation
Would you recommend them?Absolutely
Overall experience★★★★★
Additional comments:
Frequently Asked Questions
Everything helicopter operators ask before getting started.
Does it work with our booking system?
Yes. We integrate with FareHarbor, Peek Pro, Rezdy, Checkfront and most major tour booking platforms.
Can it explain our different tour routes?
Yes. The AI is trained on all your tours, routes, duration, landmarks, what passengers will see and what makes each flight special.
How does it handle weight collection?
Professionally and sensitively. The AI explains this as a safety and comfort requirement, collects weights for all passengers and ensures complete manifests before flight day.
What about private charter inquiries?
For proposals, photo shoots, filming and special events the AI captures all details, occasion, participants, requirements and flags high-value leads for your team to follow up.
Can it answer safety questions?
Yes. Aircraft type, pilot experience, safety record, what to expect the AI is trained to answer these questions confidently and reassure nervous first-time flyers.
Does it speak other languages?
Yes. 30+ languages fluently. International tourists get help in their native language, making booking easy regardless of where they're from.
How long does setup take?
Most helicopter tour operators are live within 72 hours. You provide your operation details, we build, test and launch your agent.
What does it cost?
$250/month flat rate, unlimited calls. No per-call charges regardless of volume. One filled seat pays for the service.
Complete Helicopter Tour Phone Support
Our AI handles every type of helicopter tour inquiry your customers have.
Scenic Helicopter Flights
AI answers calls about sightseeing helicopter experiences.
- City skyline aerial tours
- Coastal and beach flyovers
- Mountain and canyon flights
- Landmark aerial photography
- Sunset and sunrise flights
Private Helicopter Charters
Book exclusive flights for special occasions.
- Private charter pricing
- Custom flight routes
- VIP helicopter experiences
- Proposal and anniversary flights
- Corporate executive transport
Helicopter Tour Duration
Explain all available flight lengths.
- 15-minute intro flights
- 30-minute standard tours
- 60-minute extended experiences
- Multi-hour custom charters
- Best value flight options
Passenger Capacity & Weight
Answer questions about who can fly.
- Helicopter seating capacity
- Weight limits per passenger
- Combined weight restrictions
- Child and infant policies
- Seating arrangements
Safety & Certifications
Address safety concerns and credentials.
- FAA certified operators
- Pilot experience and hours
- Aircraft maintenance records
- Safety briefing included
- Insurance coverage details
Flight Conditions & Weather
Explain when helicopters can fly.
- Weather cancellation policy
- Wind and visibility limits
- Best conditions for flights
- Rescheduling for weather
- Morning vs afternoon clarity
Doors-Off Photography Flights
Book special photography experiences.
- Doors-off flight availability
- Safety harness provided
- Best for photographers
- Camera mounting options
- Golden hour scheduling
Landing Experiences
Handle inquiries about special landings.
- Mountain top landings
- Remote destination stops
- Picnic and champagne add-ons
- Exclusive landing locations
- Extended ground time
Group & Family Flights
Book multiple passengers together.
- Group discount pricing
- Family package options
- Multiple helicopter coordination
- Corporate team flights
- Wedding party transport
Gift Certificates
Handle gift flight purchases.
- Gift certificate availability
- Redemption procedures
- Expiration policies
- Surprise booking coordination
- Special occasion packaging
Departure Location
Provide helipad and meeting details.
- Heliport address and directions
- Parking availability
- Check-in time requirements
- Hotel pickup options
- What to bring
Pricing & Packages
Answer all cost questions.
- Per-person vs private pricing
- Peak season rates
- Package inclusions
- Photo and video add-ons
- Deposit requirements
Cancellation Policy
Explain booking changes and refunds.
- Free cancellation window
- Weather cancellation full refunds
- Rescheduling flexibility
- No-show policy
- Refund processing time
Real-Time Availability
Instant checking for flight times.
- Live booking integration
- Same-day flight options
- Alternative time suggestions
- Waitlist for popular times
- Last-minute availability
After-Hours Booking
Capture bookings 24/7.
- 24/7 phone answering
- Evening vacation planning
- International time zones
- Hotel concierge requests
- Never miss a booking